Payment Coordinator

Job Locations US-CA-Santa Ana
ID 2023-2098
Location Status
Position Type
Regular Full-Time


Job Summary:

  • The Payment Coordinator is responsible for the first steps in the billing process for the electronic or paper lock boxes. Daily assignments are provided by the supervisor and the payment coordinator must develop a plan to complete work lists by end of each day. Payment Coordinator must comply with applicable laws regarding billing standards and be able to operate in a team-oriented environment that strives to provide superior service to anesthesia providers throughout the country.


Essential Functions and Tasks:

  • Download bank statement to a secured drive
  • Download EOBs from payer’s website
  • Sort lockboxes/office deposits from client by date of service
  • Log deposit amounts daily for each client’s lock box on spreadsheet
  • Review outstanding issues daily
  • Sort mail for remote check scanner and bank deposits
  • Create payment batches in MedSuite
  • Prepare and work correspondence daily per client specification
  • Retrieve correspondence and sort by client
  • Disperse paper correspondence to appropriate managers
  • Corrects address on return mail
  • Notates patient accounts properly
  • Performs special projects and other duties as assigned


Education and Experience Requirements:

  • High School Diploma or GED
  • At least one (1) year in data entry field preferred
  • At least one (1) year in medical billing preferred

Knowledge, Skills, and Abilities:

  • Intermediate level knowledge of medical billing rules, such as coordination of benefits, modifiers, Medicare, and Medicaid and understanding of EOBs
  • Become proficient in use of billing software within 4 weeks and maintain proficiency
  • Ability to read, understand, and apply state/federal laws, regulations, and policies
  • Ability to communicate with diverse personalities in a tactful, mature, and professional manner
  • Ability to remain flexible and work within a collaborative and fast paced environment
  • Basic use of computer, telephone, internet, copier, fax, and scanner
  • Basic touch 10 key skills
  • Basic Math skills
  • Understand and comply with company policies and procedures
  • Strong oral, written, and interpersonal communication skills
  • Strong time management and organizational skills
  • Strong knowledge of Outlook, Word, Excel (pivot tables), and database software skills

Base Compensation:  

  • Base Compensation for this position:  $17.00 - $19.00 per hour
  • Base Compensation will be based on various factors unique to each candidate including geographic location, skill set, experience, qualifications, and other job-related reasons. 
  • This position is also eligible for discretionary performance bonuses in accordance with company policies. 





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