Payroll Specialist, Practice Management

Ventra is a leading business solutions provider for facility-based physicians practicing anesthesia, emergency medicine, hospital medicine, pathology, and radiology. Focused on Revenue Cycle Management, Ventra partners with private practices, hospitals, health systems, and ambulatory surgery centers to deliver transparent and data-driven solutions that solve the most complex revenue and reimbursement issues, enabling clinicians to focus on providing outstanding care to their patients and communities.

• We are seeking a detail-oriented and experienced Payroll Specialist to join our team. The ideal candidate will be responsible for ensuring timely and accurate processing of payroll for our medical practice clients using ADP and other payroll systems. This role requires a strong understanding of payroll best practices, compliance with federal and state regulations, and excellent communication skills tailored to client service. 

• Process and review semi-monthly/bi-weekly payrolls for multiple medical practice clients using ADP and other payroll systems. 
• Process end-to-end payroll, including pre-payroll, payroll run, validation, and post-payroll activities. 
• Ensure accurate calculation of wages, benefits, taxes, and deductions. 
• Maintain payroll records and ensure all payroll transactions are accurate and compliant with local, state, and federal regulations. 
• Respond to payroll-related inquiries and resolve discrepancies promptly. 
• Serve as the primary point of contact for client inquiries related to payroll, taxes, deductions, and timekeeping. 
• Collaborate with client leadership to ensure accurate data entry including new hires, terminations, benefits, and compensation changes. 
• Reconcile payroll reports and prepare journal entries or reports for client accounting teams. 
• Prepare and file payroll tax reports and respond to tax agency notices on behalf of clients. 
• Assist clients with year-end processes including W-2 and 1099 preparation and distribution. 
• Stay current with changes in payroll laws and best practices to ensure compliance and efficient service delivery. 

• High school diploma or equivalent. Associate’s degree or Bachelor’s degree in fields like Accounting, Finance, Business Administration, Human Resources, or a related discipline, preferred. 
• 2–4 years of payroll processing experience; ADP payroll experience is required. 
• Background working with healthcare or medical practice clients, preferred. 
• Experience working with multiple client accounts or in a payroll service provider environment is preferred. 
• FPC or CPP certification is a plus but not required. 

• Strong knowledge of federal and multi-state payroll regulations and tax compliance. 
• High level of accuracy, attention to detail, and ability to meet strict deadlines. 
• Proficiency in Microsoft Excel and general familiarity with HRIS systems. 
• Excellent organizational and client-facing communication skills. 
• Ability to communicate with diverse personalities in a tactful, mature, and professional manner. 
• Strong problem-solving skills and ability to work independently. 
• Commitment to confidentiality and data security. 

Equal Employment Opportunity (Applicable only in the US)
Ventra Health is an equal opportunity employer committed to fostering a culturally diverse organization. We strive for inclusiveness and a workplace where mutual respect is paramount. We encourage applications from a diverse pool of candidates, and all qualified applicants will receive consideration for employment without regard to race, color, ethnicity, religion, sex, age, national origin, disability, sexual orientation, gender identity and expression, or veteran status. We will provide reasonable accommodations to qualified individuals with disabilities, as needed, to assist them in performing essential job functions.
 
Recruitment Agencies
Ventra Health does not accept unsolicited agency resumes. Ventra Health is not responsible for any fees related to unsolicited resumes.
 
Solicitation of Payment
Ventra Health does not solicit payment from our applicants and candidates for consideration or placement.

Attention Candidates
Please be aware that there have been reports of individuals falsely claiming to represent Ventra Health or one of our affiliated entities Ventra Health Private Limited and Ventra Health Global Services. These scammers may attempt to conduct fake interviews, solicit personal information, and, in some cases, have sent fraudulent offer letters.
To protect yourself, verify any communication you receive by contacting us directly through our official channels. If you have any doubts, please contact us at Careers@VentraHealth.com to confirm the legitimacy of the offer and the person who contacted you. All legitimate roles are posted on https://ventrahealth.com/careers/. 

Statement of Accessibility
Ventra Health is committed to making our digital experiences accessible to all users, regardless of ability or assistive technology preferences. We continually work to enhance the user experience through ongoing improvements and adherence to accessibility standards. Please review at https://ventrahealth.com/statement-of-accessibility/.